Accounts Receivable (AR) Specialist at Illuminated Integration

Overview:

We are seeking a high-performing Accounts Receivable (AR) Specialist with proven construction industry experience and hands-on expertise in AIA progress billing. This is not a basic AR data-entry position. This role is critical to company cash flow, client communication, and project financial health. You will own the invoicing process from contract signing through client billing, lien waiver tracking, collections, and closeout.

If you understand construction billing cycles, retainage, and how to navigate complex pay apps, we want to talk to you. This position reports directly to the Chief Operating Officer.

Key Responsibilities:

• AIA & Construction Billing
  • Prepare and submit AIA G702/G703 progress billings
  • Manage continuation sheets and schedule of values
  • Track and bill retainage accurately
  • Process change orders into billing schedules
• Accounts Receivable Management
  • Generate accurate invoices
  • Track receivables and aging reports
  • Proactively manage collections and follow-ups
  • Resolve billing discrepancies quickly and professionally
  • Maintain strong communication with project managers and clients
• Compliance & Documentation
  • Track lien waivers and required documentation
  • Ensure documentation compliance before invoice submission
  • Maintain organized digital project billing files
• Internal Coordination
  • Work closely with Project Managers and Operations
  • Monitor project budgets vs. billings
  • Assist with monthly WIP reporting and cash flow forecasting
• Other duties as assigned

Qualifications:

• Required:
  • 3+ years of AR experience in the construction industry
  • Direct experience with AIA progress billing (G702/G703 forms)
  • Understanding of retainage and change orders
  • Experience managing collections professionally
  • Strong attention to detail
  • Ability to manage multiple projects simultaneously
• Preferred:
  • Experience with ERP/accounting software (QuickBooks, Sage, Viewpoint, etc.)
  • Experience billing public sector or bonded projects
  • Strong Excel proficiency

The Ideal Candidate:

• Understands that cash flow drives construction companies
• Is organized, structured, and deadline-driven
• Can communicate confidently with clients regarding payment status
• Proactively identifies billing risks before they become issues
• Takes ownership

What We Offer:

• Annual Compensation: $45,000 - $65,000
• 50% employer-paid health, dental, and vision insurance
• 15 days PTO + 9 paid holidays
• 401(k) eligibility with company match after 6 months
• Career growth opportunities in a fast-paced, high-growth environment